A Guide To HOA Board Responsibilities

Written By: Richard Thompson
Tuesday, October 10, 2017

Serving on the board of a homeowner association is a high calling. Well meaning volunteers are elected to roles that are critical to the well being of the HOA. But what exactly is a board member supposed to do to fulfill this charge? Heres a handy guide:

Officer Responsibilities

President:

• Prepares meeting agenda
• Presides at all board, annual and special meetings
• Appoints and supervises all committees
• Supervises the manager
• Trains directors for future leadership positions
• Sets positive example

Vice President:

• Keep current on HOA business
• Fills in for president when necessary
• In training for future presidency only a "heartbeat" away

Secretary:

• Records minutes at all meetings
• Maintains book of minutes and resolutions
• Posts meeting notices
• Attests to the authenticity of corporate documents
• Certifies all meeting notices and election results
• Responsible for all official communications with members

Treasurer:

• Responsible for collection and expenditure of assessments
• Reviews and summarizes financial statements
• Approves/signs all checks
• Monitors reserve investments
• Monitors delinquencies

All Board Members:

• Come to meetings prepared
• Maintain a professional demeanor
• Put personal agendas aside
• Encourage participation
• Be open and fair
• Maintain confidentiality when appropriate

Use this handy checklist for board training and retraining purposes when the board gets off-track.

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